9:00 am: Logon
9:10 am: Welcome by Stephen W. Gove, Executive Director, Maine Municipal Association
9:15 – 10:30 am: Keynote Address: Best Practices for Inclusive Hiring
If we want to hire the best talent, we need to make sure our hiring processes are truly welcoming and inclusive to everyone. What are the barriers...that perhaps we didn’t even realize were barriers...that prevent our hiring processes from attracting the most highly qualified candidates? Join Maine Intercultural and an HR professional specializing in diverse talent acquisition as they lead participants through an exploration of inclusive recruiting, applications, and interview questions.
Presenters: Liz Greason, Co-Founder, Maine Intercultural Communication Consultants; Humza Khan, DE&I Partner, Inclusion Maine
MTCMA Certification – 1.25 points Leadership, Human Resources and Ethics categories
10:30 – 10:45 am: BREAK/ SPONSOR BREAKOUT MINI SESSION
10:45 – 11:45 am: CONCURRENT SESSIONS
Why I Joined Municipal Government
Perhaps it was to get a good job, close to home. Or, a spirit of giving back to a community, to know that one is serving a higher purpose. Maybe they just found their prospective co-workers too darn fun not to work with! Listen to these three impressive panelists describe what led them to choose municipal government for their career paths, how their experiences have been to date and what they recommend that municipal employers consider changing, going forward.
Panelists: Galen Weibley, Economic & Community Development Director, City of Presque Isle; Emily Scully, City Clerk, City of South Portland; Kara George, Town Manager, Town of Thomaston
Moderated by: Alicia Gaudet, Manager, Educational Services, Maine Municipal Association
MTCMA Certification – 1 point Leadership and Human Resources categories
Avoiding Discrimination Claims
Find out what you, as employers, need to know about discrimination, retaliation and Whistleblower laws. Sarah Newell and Ryan Dumais from Eaton Peabody will provide you with an overview of federal and state protections and exceptions. They will also cover the protected classes included in the law for purposes of sex discrimination, race discrimination and the creation of hostile work environments. And most importantly for any employer, they will cover the top five strategies for avoiding lawsuits.
Presenters: Sarah Newell and Ryan Dumais, Attorneys, Eaton Peabody
MTCMA Certification – 1 point Legal, Human Resources and Ethics categories
11:45 – 12:15 pm: BREAK/ SPONSOR BREAKOUT MINI SESSION
12:15 – 1:15 pm: CONCURRENT SESSIONS
Managing Conflict in the Virtual Environment
Humans are naturally hardwired to respond with our fight-or-flight instincts when engaged in conflict. However, in many instances, conflict and challenging conversations offer us an opportunity to develop new skills. In this program, participants will cultivate the courage and develop the skills necessary to work through difficult situations efficiently and effectively. This session will explore best practices for having difficult conversations, especially in the virtual environment; prepare for typical reactions when engaged in conflict; provide tools and models to keep conversations positive and on track; recognize conflict as an opportunity to improve relationships and collaborate; and build trust and respect with others, both in and outside the workplace.
Presenter: Amy Harkins, HR Consultant, KMA Human Resources Consulting
MTCMA Certification – 1 point Leadership and Human Resources categories
Payroll Tips for 2021
Ed Spencer of Payroll Management, Inc. will delve into everything you need to know to process a municipal payroll today. From W4s to 1099s, online payroll, employee handbooks and background checks, this session will address all of your pressing payroll questions.
Presenter: Edward Spencer, Senior Account Manager, Payroll Management, Inc.
MTCMA Certification – 1 point Finance/Budget and Human Resources categories
1:15 – 1:30 p.m: BREAK/ SPONSOR BREAKOUT MINI SESSION
1:30 – 2:30 pm: CONCURRENT SESSIONS
EAP and You (30 minute session)
Life is not always easy. But when the going gets tough, there are resources available to help. This session will give an overview of the Anthem Employee Assistance Program and the benefits that area available to both HR personnel and employees. Participants will learn how the confidential EAP works and how to best utilize the wide variety of resources that are available free of charge. Please note: The Anthem EAP is only available to employer groups that offer a health plan through the Maine Municipal Employees Health Trust.
Presenter: Anne Charles, Health Promotion Manager, Maine Municipal Employees Health Trust
MTCMA Certification – .5 point Leadership and Human Resources categories
Rated Groups Claims Reporting (30 minute session)
Do you work for a large employer (51 or more covered employees) that participates in the Maine Municipal Employees Health Trust health plan? Are you interested in learning how your group’s claims experience affects your premium adjustments each year? At the Trust, we feel that it is important for individually rated employers to understand how their health premiums are calculated, and what factors are driving their claims costs. For this reason, we have developed personalized reports for our larger participating employers that provide detailed information on each group’s overall claims costs, trends, and medical cost drivers. Attend this presentation and learn what these reports can show you – and how you can help to improve your group’s health claims experience.
Presenter: Anne Wright, Project Coordinator, Maine Municipal Employees Health Trust
MTCMA Certification – .5 point Finance/Budget and Human Resources categories
Mediation in Employment Matters
Mediation can be useful for resolving a host of employment disputes, including allegations of employment discrimination, workplace harassment, wage and overtime disputes, and termination issues. This session will cover the mechanics of mediation and special considerations for public sector entities.
Presenters: Rebekah Smith, Esq., Seven Tree Solutions, LLC; Maria Fox, Attorney, Mittel Asen, LLC
MTCMA Certification – 1 point Legal and Human Resources categories
2:30 – 2:45 pm: BREAK/ SPONSOR BREAKOUT MINI SESSION
2:45 – 3:45 pm: CONCURRENT SESSIONS
Saving Money by Working Safe
This session, led by MMA’s Loss Control team, will review the Maine Bureau of Labor’s compliance directives and will provide guidance for public sector employers on required safety programs. Hazard-focused programs can assist employers in identifying employee safety training which, in turn, will reduce workers’ compensation claims and employer costs.
Presenter: Robert Thomas, Loss Control Manager, MMA Risk Management Services
MTCMA Certification – 1 point Finance/Budget and Human Resources category
2:45 – 4:30 pm:
HR in the Age of COVID
The year 2020 introduced a whole suite of HR challenges for municipalities – and we’re not out of the woods yet. In this session, municipal attorneys and labor/employment law experts Ann Freeman and Matt Tarasevich will shed light on the impacts of COVID-19 on personnel law.
Presenters: Ann Freeman and Matt Tarasevich, Attorneys, Bernstein Shur
MTCMA Certification – 1.75 points Legal and Human Resources category