Administrative and Program Assistant-Auburn, ME

The Androscoggin Valley Council of Governments (AVCOG) located in Auburn, Maine a regional planning and development organization is seeking a full-time, experienced, self-motivated person to coordinate project tasks related to transportation/planning/economic development and to provide general administrative and program support to the agency.

The position will provide support for general office duties and will assist staff with various requests for support. The position will greet, screen and assist incoming visitors; perform receptionist duties and direct appropriately; when needed handle requests directly. 

Provide general administrative and clerical support including mailing, scanning, copying; maintain electronic and hard copy files; maintain office supplies; open, sort and distribute incoming mail; perform data entry, prepare and modify documents including correspondence, reports, memos and emails; schedule and coordinate meetings, prepare meeting materials, and assist with event organization. Create and send marketing communications via email, web, print, send and track correspondence. Coordinate the creation of event, newsletter and other various public relation tools for the agency. Respond to information technology issues and troubleshoot where possible. Coordinate with offsite IT support for IT related issues. 

The position provides program support for the agency’s transportation and transit programs and their respective committees. Prepares meeting materials for committee meetings and attends as secretary of such meetings.  Perform duties associated with federal compliance including but not limited to inspections oversight of bus stations. Handles phone inquiries and responds to calls from the public regarding citylink bus schedules.

AVCOG is seeking an innovative and resourceful individual who actively seeks opportunities to problem solve and improve efficiencies within the organization; exceptional client service skills and working with the public; ability to manage concurrent tasks efficiently; attention to detail; high energy, positive, professional attitude, and pride in work product. Must have the ability to manage one's own time, work in a team environment and take direction from multiple staff. 

High School Diploma required, associates or bachelor’s degree preferred or past experience that is commensurate for the position. Candidates should have a minimum of 3 years of hands on administrative support, program delivery or clerical office experience. Must be competent in all office related tasks and proficient in all Microsoft applications, IT management/ troubleshooting skills preferred.

Applicants should submit their resume, minimum salary requirements and three professional references by close of business on Monday, February 4, 2019  to  Lbonney@avcog.org. The position will remain open until filled.
 

Androscoggin Valley Council of Governments
Attention: Lisa Bonney 
125 Manley Road
Auburn, ME 04210
 
AVCOG is an equal opportunity employer. We offer a comprehensive benefits package and competitive salary.
 

 





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