Town of Gorham - South Gorham Sewer Study & Design RFP

Start Date: February 11, 2025
End Date: March 19, 2025
Type: Requests for Proposals (RFP)
More Information: Click Here

The Town of Gorham, Maine (“Town”) is seeking a qualified firm to conduct a Feasibility Study for Sewer Distribution System in South Gorham.

Sealed proposals will be received at the Town Manager’s Office, Suite 1, Municipal Center, 75 South Street, Gorham, Maine 04038, and endorsed on the outside of the envelope with the name of the Proposer, Contract Name, and Proposal number will be received until 1:00 PM (prevailing time) on March 19, 2025, at which time they will be publicly opened. Late, faxed or electronically submitted proposals will not be accepted. Proposals submitted shall be held open to acceptance for sixty days.

There will be a mandatory pre-proposal meeting to review the Town’s request and to examine the site at 11 AM, on TUESDAY February 25, 2025, at the Gorham Municipal Center, 75 South Street, Gorham, Maine. Town representatives will review the site details and specifications. A tour of the Site will be provided to attendees if requested at the meeting. All firms interested in submitting proposals are required to be represented at this meeting.

NOTE: All potential Proposers are reminded that information contained in submitted material will become a public record. Any and all exceptions to this Request shall be clearly and explicitly stated in the firm’s submission.

Receipt of any addenda must be acknowledged in writing as part of a proposal. Each Proposer shall be responsible for ensuring that they have received any and all addenda. The Town shall not assume responsibility for the receipt by the Contractor for any addenda.

INVESTIGATION OF CONDITIONS: The submission of a proposal shall constitute conclusive evidence that the Proposer has investigated all technical specifications, site conditions, the manner and environment in which the Study will take place and is aware of circumstances, procedures, and requirements affecting the study to be provided. The attention of the Proposer is specifically directed to, and Proposer will be conclusively presumed to have read and become familiar with, this Request and all associated documents. The successful Proposer shall be required to sign a service agreement with the Town of Gorham, in a form provided by the Town, no later than thirty (30) days after the opening of the proposals, with terms and conditions including insurance and indemnification requirements. The Proposer shall have no claim for adjustment of the provisions of the service agreement after the agreement has been executed by both parties, on the grounds that the Proposer was not fully informed as to the conditions which do or could exist.

EQUAL EMPLOYMENT OPPORTUNITIES: Proposer shall comply fully with the Nondiscrimination and Equal Opportunity Provisions of the Workforce Investment Act of 1998, as amended (WIA, 29 CFR part 37); the 

Nontraditional Employment for Women Act of 1991; title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; title IX of the Education Amendments of 1972, as amended; all applicable requirements imposed by or pursuant to regulations implementing those laws, including but not limited to 29 CFR part 37; and the Maine Human Rights Act.

RESERVATION OF RIGHTS: The Town reserves the right to request clarification of and/or solicit additional information of any Proposer, to have Proposer(s) make presentations to the selection committee; and/or to negotiate with any Proposer regarding any terms of their proposal, including but not limited to the cost and/or scope of services, with the intent to achieve the best proposal that shall result in a contract that is deemed by the Town to be in its best interest. The Town reserves the right to waive any informalities in proposals, to accept any proposal or portions thereof, and to reject any and all proposals, should it be deemed in the best interest of the Town to do so. The Town reserves the right to substantiate Proposer’s qualifications, capability to perform, availability, past performance record and to verify that the Proposer is current in its obligations to the Town.

The selected firm shall not assign this contract to another without the written permission of the Town.

Proposers shall ensure that all information required herein be submitted with the proposal. Provision of inaccurate information or failure to provide all information required may be sufficient cause for rejection of the proposal or rescission of an award.

By submitting a proposal, the Proposer agrees and assures that the specifications are adequate, and the Proposer accepts the terms and conditions herein. Any exceptions shall be noted in the proposal. The Town reserves the right to reject any or all proposals based on exceptions presented to the RFP, without obligation to communicate or negotiate with the Proposer.

Pursuant to Town procurement policy and ordinance, the Town is unable to contract with businesses or individuals who are delinquent in their financial obligations to the Town. These obligations may include but are not limited to real estate and personal property taxes and sewer user fees. Proposers who are delinquent in their financial obligations to the Town must do one of the following: bring the obligation current, negotiate a payment plan with the Town Treasury office, or agree to an offset which shall be established by the contract which shall be issued to the successful Proposer.

All materials and equipment used as well as all methods of installation shall comply at a minimum with any and all Federal, OSHA, State and/or local codes, including applicable municipal ordinances and regulations.

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