Town of Jay - RFP - Municipal Building Carpet and LVT Replacement

Start Date: July 23, 2024
End Date: August 12, 2024
Type: Requests for Proposals (RFP)
Phone: 2078976785
Email: joffice@jay-maine.org
More Information: Click Here

Town of Jay - Request for Proposals - Invitation to Bid

Municipal Building Carpet and LVT Replacement

The Town of Jay is seeking proposals to replace some of the flooring in the Town of Jay Municipal Building at 340 Main Street, Jay, Maine. Bids are to be in sealed envelopes clearly marked “Municipal Building Carpet and LVT Replacement” and are due by Thursday, August 8, 2024 at 2:00 PM at the Town Office, 340 Main Street, Jay, ME 04239. Bids will be publicly opened at that time and will be reviewed at the Select Board meeting on August 12th at 6:00 p.m. and awarded either at the meeting or discussion of the award will continue and be announced. Bids submitted via email, fax, or any other way than in a sealed, marked envelope will not be accepted. Installation shall be completed by December 1, 2024.

Bidders shall be regularly engaged in the carpet and LVT installation trade and the Town will require references be provided. The successful contractor, and sub-contractors if any, shall provide proof of general liability insurance in the amount of $1,000,000 that names the Town of Jay as an additional insured and, if applicable, workers compensation insurance in the state statutory amount prior to commencement of work. Guarantees and warranties on workmanship and material shall be stated in the bid. The Town of Jay reserves the right to accept or reject any or all bids.  The successful bidder shall be selected based on the ability to fulfill the project as described for the cost deemed to be in the best interest of the Town. 

Questions may be directed to: Ronda Palmer, Office Manager or Shiloh LaFreniere, Town Manager - 340 Main Street, Jay, ME 04239 – 207-897-6785 - joffice@jay-maine.org

Scope of Work: Provide all labor, materials, fasteners, equipment and incidentals needed to replace the carpet and LVT in various offices and common spaces in the Municipal Building, including the Town Office and Police Department. (See attached floor plan.) The project shall include, but not be limited to:

• Removal and offsite disposal of existing flooring
• Floor prep as needed for installation. (Removal and replacement of all furniture will be done in-house and will not be the responsibility of the contractor.)
• Carpet for areas identified on the floor plan. Preference is for low pile, carpet squares but the Town is open to suggestions. Color choices shall be provided for Town approval.
• LVT for areas identified on the floor plan. Color choices shall be provided for Town approval.
• 10% additional flooring for future use.

It will be the contractor's responsibility to measure the area. All measurements and specifications provided in this RFP and/or by the Town of Jay are for reference only. Contractors submitting a bid are encouraged to conduct a site visit. Work will need to be sequenced to allow for Town Office and Police Department functions to continue. Some functions could be closed for a short time to accommodate installation.

For Bid Form go to www.jay-maine.org Notices