City of Portland - Senior Administrative Officer II - Police Department

Start Date: December 18, 2024 | End Date: January 17, 2025
County: Cumberland County
Job Type: Other
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City of Portland - Senior Administrative Officer II - Police Department

The Police Department is seeking a dedicated and self-directed Senior Administrative Officer II to join our team in a supportive role. This position will provide essential support to the Human Resources Liaison and contribute to the smooth operations of our department. The ideal candidate will have exceptional interpersonal skills, a strong customer service orientation, and the ability to handle complex personnel matters with discretion, confidentiality, and empathy. This is an excellent opportunity for an individual who values teamwork, integrity, and collaboration while ensuring attention to detail and meeting deadlines in a dynamic environment. Join a team where respect, integrity, and collaboration are at the forefront. We value individuals who contribute to a constructive and enjoyable work atmosphere.

Essential duties and responsibilities:

• Working with the Principal Administrative Officer (PAO) to onboard new employees.
• Assists with scheduling coordination and data entry of the first report of injury forms.
• Assists with daily personnel related matters.
• Maintains confidentiality and assists the Human Resources Liaison with weekly human resource functions.
• Develops and assists in the development of new methods and procedures for departmental operations.
• Acts as liaison between the department and other departments, various government agencies, or between the City government and citizens groups and committees.
• May assist in compiling data for departmental budget; monitor and analyze budget execution; processes and personnel transactions, and departmental records.

Requirements

• Graduation from a college or university with a bachelor’s degree in public or business administration or a closely related field or any equivalent combination of experience and training which provides the following knowledge, abilities and skills.
• Applicants should have experience in dealing directly with the public, strong administration skills.
• Excellent customer service skills.
• Solid understanding of database management and spreadsheet software.
• Excellent oral and written communication skills.
• Prior experience in payroll, human resources and Munis experience is a plus.

Applications accepted until January 17, 2025, with the first review of resumes to begin on December 30th.

Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits:

This is a non union (Grade B25) - $28.72 - $38.61/hr.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment. City benefits include:

• Free employee health insurance with the completion of wellness incentives
• Thirteen paid holidays
• Sick, vacation, and personal leave
• Life, dental, vision and income protection insurances
• Choice of retirement plans, including a pension plan
• Use of City recreation facilities
• Discount on professional development programs through USM and Thomas College

If you have questions or need assistance with the application, please contact Shae Gonzalez (City of Portland Recruiter) at [email protected] or 207-653-3615 (call or text)

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity/affirmative action employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email [email protected]

To apply, visit https://apptrkr.com/5871102