Treasurer/Administrative Supervisor - Sabattus

Start Date: October 21, 2024 | End Date: November 21, 2024
County: Androscoggin County
Job Type: Finance

Position Title:   Treasurer/Administrative Supervisor 

Reports to:        Town Manager

Department:      Administration

POSITION NARRATIVE:

This position is responsible for the following:

1. All fiscal work in the handling and accounting of Town funds

2. All accounting maintenance and reporting functions for all funds

3. Payroll, accounts payable, record keeping and reporting

4. HR administration and record keeping functions

5. Benefits administration and record keeping functions

6. All account receivable functions

7. All reporting necessary for all town audits

8. Tax reporting

9. Supervises two or more employees in the office

10. Assists at the front window with as a Motor Vehicle Agent, tax collector, Inland Fisheries & Wildlife

11. Assists with General Assistance administration.

The employee in this position performs under the general supervision of the Town Manager with considerable independence of action in accordance with applicable laws and following generally accepted accounting practices. Work is reviewed through observation, verification, internal audit, and through fiscal audit.

EXAMPLES OF WORK (These are examples only and not meant to be the complete listing.)

The Employee is responsible for the disbursement of all monies, monitoring expenditures and issuing

checks. Receives and processes invoices for payment and purchase orders, prepares checks and

maintains related records.

Works with Department Heads getting all bills approved and paid on a timely basis.

Works with Department Heads reconciling all accounts payable vendor statements against invoices paid

and pending.

Prepares the weekly payroll for all departments.

Prepares all warrants for the Board of Selectmen’s approval for both accounts’ payables and payroll, on a

weekly basis.

Prepares payroll related reports such as FICA, State and Federal withholding payments; maintains

departmental records, and issues pay checks.

Process all the disbursement checks generated by the payroll system for direct deposit, Retirement

deposits, and general bank deposits, etc.

Responsible for filing all tax forms for the Town, i.e. 941’s at the State and Federal level, Maine Sales

Taxes etc.

Respsnsible for maintaining all general and subsidiary records of Town accounts according to

established accounting procedures.

Prepares monthly financial reports of expenditures and revenues and general ledger as needed by the

Town Manager, Department Heads and all other groups.

Responsible for a complete chart of accounts that meet the anticipated needs of every fund required in

the municipality.

Responsible for closing out the system at the end of the fiscal year and enters the approved budget into

the system.

Responsible for working with the Town’s external audit firm, setting up all necessary reports and

gather all the information that will be needed to complete the audit. Also responsible for coordinating all

the various department information needed to complete the audit process.

Responsible for maintaining that portion of the personnel files involving benefits and attendance

records.

Responsible for completing and maintaining files of all Workers’ Compensation claims and filing the

necessary annual OSHA reports.

Responsible for filing all payroll tax returns and reports monthly, quarterly and annually.

Responsible for creating all W-2’s and 1099 forms at the end of the calendar year.

Maintains a record of the daily cash balance and reviews weekly with the Town Manager.

Responsible for keeping track of Daily Cash reporting, the number and types of transactions completed

daily.

Prepare 30-day notices, tax liens, foreclosure notices and all discharges of the same.

Assists the Town Manager in Human Resource administration.

Assists the Town Manager in finance administration.

Assists the Town Manager with preparation of the annual budget.

Works on special projects as requested by the Town Manager.

SKILLS, ABILITIES AND REQUIREMENTS OF THE POSITION:

Accounting principles and procedures, particularly as applied to governmental accounting and computer

systems.

Knowledge of Office tools such as Microsoft Office, MS Word, MS excel and accounting software for TRIO.

Ability to exercise judgment and initiative in analyzing and evaluating accounting problems and in

developing or recommending modifications and improvements in existing processes and procedures.

Ability to analyze cash flow.

Ability to accurately perform complex accounting work.

Ability to establish and maintain effective working relationships with other Town Officials, employees

and the public.

DESIRABLE EXPERIENCE AND TRAINING:

• Bookkeeping and accounting procedures.

• Benefits and insurance administration.

• Municipal bookkeeping and Trio municipal software.

• Accounting degree and/or other related business degree or an equivalent combination of experience and training.

This is a salary position. 

Compensation will be based on qualifications.

Please email application, resume and references to, Erik Baker, Interim Town Manager, at, ebaker@sabattus.org.  They may also be dropped of at the Sabattus Town Office, 190 Middle Road, Sabattus, ME.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

* External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.