Payroll Specialist

Start Date: February 08, 2025 | End Date: April 07, 2025
County: York County
Job Type: Finance, Human Resources

The City of Biddeford is seeking a Payroll Specialist.  We greatly value employee wellness and work/life balance. Many of our positions, including all positions in City Hall, have a four-day, 36-hour work week (Fridays off!) with flexible scheduling and remote opportunities one day per week.

This position will administer the payroll process, including analytical support and other special projects as needed. Qualified candidates will be responsible for the timely and accurate issuance of payroll to City employees, while ensuring that payroll-related reporting, analysis, and filings are completed in a timely and accurate manner.

This individual will be a resource to the Finance Director by managing payroll-related budgeting, pulling and analyzing reports, and researching union contracts and other payroll and benefit-related expenditures. The Payroll Specialist will work with the Finance Director to ensure that all internal controls and policies are followed and to execute any changes to existing workflows when necessary. They will assist the department with general accounting (i.e. accounts payable and journal entries, as needed).

Responsibilities

• Timely and accurate issuance of weekly payroll and payroll-related vendor payments along with corresponding reporting;
• Reconciling payroll liability accounts in conjunction with the Human Resources Specialists’ reconciliation of benefits;
• Coordinate with administrators throughout the City to ensure effective communication around payroll functions;
• Monthly, quarterly, and annual filings, audits, and reporting to all applicable governmental agencies and payroll-related vendors, under the direction of the Finance Director or Deputy Director; process W-2’s and 1095’s;
• Coordinate with the Human Resources Specialist to enter/post COLA increases, pay changes, leave accruals, and personnel actions; complete items like workers’ compensation audits, etc.; and
• A willingness to demonstrate a commitment to the City of Biddeford's work around diversity, equity, accessibility, and inclusion.

Preferred Qualifications

• 2 years of experience managing payroll and payroll reporting which includes the input of payroll, audit of entered time, printing of checks, and maintenance of records;
• Experience with Tyler Munis ERP software;
• Excel skills (VLOOKUP’s, pivot tables, formulas); and
• Experience working in a Municipality or other governmental accounting department

apply online at www.biddefordmaine.org/apply

Form Center • Application for Employment - Biddeford, Maine

Thank you for your interest in employment with the City of Biddeford.

Job Type: Full-time

Pay: $57,000.00 - $75,000.00 per year

Equal Opportunity Employer

The City of Biddeford’s mission is to cultivate and sustain a diverse, inclusive, equitable, welcoming, and belonging-based workplace where employees actively practice solidarity for the greater good of the work environment and employee experience.

As an Equal Opportunity Employer, the City of Biddeford shall employ, develop, and work to maintain the best qualified person(s) available without discrimination to: age, race, color, religion, sex, sexual orientation, marital status, pregnancy, dimensions of gender, disability, citizenship, veterans’ status, ancestry, national origin, and/or political affiliation or any other status protected by law.

Equitable access to services and employment is available and those applicants requiring reasonable accommodation to this application and/or the interview process should notify the Deputy Director of Human Resources at 207.286.0589.