Probate Clerk (Part-time)

Start Date: December 13, 2024 | End Date: January 31, 2025
County: Sagadahoc County
Job Type: Clerk
More Information: Click here

Probate Court               
Probate Clerk II (Part-time)

Pay Rate:         $27.00/hour Job Relationship:  Responsible to: Register and Deputy Register; Manner of review: Through direct observation of activities.

Employee Type / Expected Work Hours:
This is a part-time position, 29.5 hours per week.

Job Summary: This position reports directly to the Register of Probate and encompasses a variety of clerical support activities related to managing the responsibilities of the Probate Court.

Essential Job Functions:

• Reviews hearing files for completeness and accuracy.
• Point-of-contact for formal matters regarding scheduling and status.
• Prepares formal notice forms for Register/Deputy or assigns responsibility of notice to the appropriate parties.
• Prepares relevant case mailing packets for court-appointed GALS/Visitors/Attorneys.
• Provides hearing support (i.e. setting up hearings, flexible coverage of the office on hearing days, etc.)
• Prepares audio transcripts for Court and Interested Parties.
• Performs other work as assigned.

Other Duties: This description is not an exhaustive list of duties and responsibilities associated with this position.  While this is intended to reflect the current position, management reserves the right to revise these responsibilities or require other or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, expeditious work, technological development, etc.)

Working Conditions and Job Hazards: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. While performing the duties of the job, the employee is required to sit, walk, speak, and hear. The employee is occasionally required to use hands to operate controls; reach with hands and arms, climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level is usually moderate. 

Qualifications:

1. Education and training: high school graduate or equivalent with strong attention to detail, aptitude for learning and retaining information including legal terms, statutes, and computer programs. Strong communication skills both verbal and written.
2. Proven customer service skills: the ability to speak calmly and clearly with the general public.
3. Familiarity with office procedures and operation of office equipment. Good organizational practices.
4. Ability and confidence to work as the only person in the office on occasion.
5. Understanding and respect for the rules of confidentiality.

The duties above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Sagadahoc County is an Equal Opportunity Employer. We proudly maintain a work environment free of discrimination and harassment. Hiring decisions are based on job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, sexual orientation, gender identity and/or expression, family, marital, civil union or domestic partnership status, past or present military service, or any other status protected by US law or the State of Maine. Fostering diversity and inclusion in our workforce is critical as a provider of essential services, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

The job description does not constitute an agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.