Recreation Director & Community Services Coordinator - Town of Harpswell

Start Date: November 04, 2024 | End Date: March 04, 2025
County: Cumberland County
Job Type: Other, Parks & Recreation
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General Purpose

Performs a variety of professional and administrative work in planning, developing, scheduling, directing, and implementing a year-round, town-wide recreation program. Also, performs duties to administer Town assistance programs, builds relationships with community service providers, and serves as an information resource to connect Harpswell residents of all ages to available services.

Supervision Received

Works under the direction of the Town Administrator.

Supervision Exercised

Exercises administrative direction over volunteers, vendors, paid instructors, service providers, and community groups.

Essential Duties and Responsibilities

• Develops and administers comprehensive community cultural, recreational, and other leisure activities year-round, including athletic leagues, instructional programs, day camps, and special events.
• Administers the Town’s General Assistance and Heating Assistance Programs and maintains all required records.
• Maintains contact and builds relationships with local, regional, and state agencies that provide services to residents.
• Works closely with Harpswell Aging at Home to meet community needs.
• Maintains all Recreation Department records, including attendance, minutes, contracts, budgets, etc.
• Prepares correspondence, responds to emails, phone messages, texts, and Facebook messages in a timely manner.
• Prepares registration forms, flyers, publicity materials, press releases, and photographs.
• Handles public relations duties, responds to complaints, and manages league suspensions and rule enforcement.
• Attends town meetings, recreation committee meetings, and other relevant meetings.
• Develops, administers, and oversees department policies, operating manuals, and handbooks.
• Schedules quarterly Recreation Committee meetings and prepares agendas.
• Oversees the Cedar Beach Monitoring Program and provides staff support to the Bandstand Committee.
• Builds partnerships with entities like Harpswell Heritage Land Trust to promote the department's mission.
• Maintains the Recreation and Community Services Department website, Facebook page, and email subscription list with current information.
• Attends recreation programs regularly and works closely with local schools for programming.
• Maintains a database of registrants and generates calendars for events, facilities, and sports schedules.
• Fosters relationships with recreation service providers, vendors, and other town recreation directors.
• Encourages cooperative programs with surrounding towns.
• Sits on required league boards and schedules instructors, volunteers, and sponsors.
• Trains and supervises coaches and volunteers, filling in as needed.
• Orders and distributes equipment and supplies for programs.
• Prepares the annual report for the Recreation Department and Committee.
• Ensures compliance with town, state, and federal policies and safety requirements.
• Oversees town-wide recreation interest surveys and prepares budgets for programs.
• Ensures fields, trails, and facilities are maintained safely and visibly serves as a contact for recreation programs.
• Applies for grant assistance from State and Federal agencies.
• Performs other work as required.

Desired Minimum Qualifications

Education and Experience:

• High School diploma or equivalent required. Bachelor’s degree in recreation, leisure services, education, or physical education preferred.
• Two years of progressively responsible experience in community services, or an equivalent combination of education and experience.

Necessary Knowledge, Skills, and Abilities:

• Knowledge of the principles and practices of modern community services; Knowledge of equipment and facilities required in a comprehensive recreation programs; Knowledge of the principles and practices of maintenance; Knowledge of community recreation needs and resources; Knowledge of the principles and practices of office management, work organization and supervision.; Knowledge of sports.
• Ability to establish and maintain effective working relationships with Town officials, volunteers, and the general public; Organizational ability; Ability to deal courteously with the public; Familiarity with modern office practices, procedures, computers, and other office equipment; Ability to analyze, evaluate, and exercise judgment to solve problems or make improvements in existing procedures; Ability to plan, organize, coordinate and implement a comprehensive community recreation program; Ability to supervise volunteers; Ability to communicate effectively, verbally and in writing.
• Skills in operating relevant tools and equipment.

Special Requirements

Valid driver’s license required. First aid, CPR, and sports knowledge training desirable.

Tools and Equipment Used

Personal computer, software, calculator, copy and fax machine, phone, hand tools, small power tools, and automobile.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear and to use hands to finger, handle, feel or operate objects, tools, or controls;. The employee is occasionally required to reach with hands and arms, climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include correctable close vision and distance vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

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