REQUEST FOR PROPOSALS FOR PROPERTY SURVEY - CITY OF HALLOWELL

REQUEST FOR PROPOSALS FOR PROPERTY SURVEY
Issued: November 29, 2018 | Due: December 28, 2018

A. Introduction and Background

The City is seeking proposals from qualified firms with demonstrated experience and expertise to complete a boundary survey of all property owned by the City of Hallowell located off the Town Farm Road in Hallowell, Kennebec County, Maine.  This is an approximately 160-acre property depicted on The City of Hallowell, Maine, tax map 19, Lots 4, 4A, 5, 22 and 25.  More details are provided for in the attachments.

The City of Hallowell is a service-center community located in Kennebec County in central Maine.  Located along the scenic Kennebec River, Hallowell is home to 2,400 people and features an historic downtown with a thriving art and music culture, charming historic neighborhoods, a waterfront boardwalk, walking trails in natural environments, and pastoral farmland and rural landscapes.

 

B. Scope of Work

Any firm selected by the City pursuant to this RFP will be required to enter into a not-to-exceed contract for the following goods or services:

The Provider will complete a boundary survey of all property owned by the City of Hallowell located off the Town Farm Road in Hallowell, Kennebec County, Maine.  This is an approximately 160-acre property depicted on The City of Hallowell, Maine, tax map 19, Lots 4, 4A, 5, 22 and 25. 

The Provider will include research of land records at the Kennebec County Registry of Deeds to determine the record boundary lines of the subject parcel(s) and abutting properties as defined by the relative deeds and other public records.

 

The Provider will complete the following:

1.     A field survey will be performed according to the Maine Board of Licensure for Professional Land Surveyors, Rules, Chapter 90 “Standards of Practice” (most recent version).

2.     Monumentation to be set at missing lot corners, angle points and points of curvature.

3.     Monumentation to be set will be ⅝ inch rebar with aluminum identification caps stamped with the Provider’s PLS number OR ½ inch drill holes set in rock with plastic identification plugs marked with Provider’s PLS OR ¾ inch rebar with plastic caps marked with Provider’s PLS.

4.     The field survey will begin with a starting point agreed to by the City and the Provider.  Fresh calculations will be used to confirm any existing monumentation, to set corrective monumentation, if needed, and to set monumentation at missing points described above. Discrepancies between existing and new monumentation, if any, to be documented by the Provider.

5.     Calculations to ensure mathematical correctness of measurements.

More information is available from the Hallowell City Clerk, or at this link:

https://hallowell.govoffice.com/index.asp?Type=B_BASIC&SEC={29FB6911-FC95-4DF3-945D-5C9B4CD99754}&DE={96285293-F727-42D0-B2AE-C7D567BD9300}





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