Register of Deeds - Knox County


Knox County

Register of Deeds


The County of Knox is currently accepting applications for the position of Register of Deeds. 


The Register of Deeds is responsible for the general management and operation of the Registry of Deeds office within applicable codes, laws and statutes.  Responsible for recording and maintaining all land records for Knox County, and ensuring that all records are microfilmed and legible before being stored at the Maine State Archives.  As an appointed official, the Register reports to the County Administrator directly.


Duties and responsibilities include: Performing all duties required under Title 33 M.R.S.A. Chapter 11; receiving and recording all land records; responding to inquiries and giving information to State and County officials, attorneys, surveyors, title companies, banks and the general public; preserves land records by creating new microfilm, digitizing images, digitizing and inputting survey plans/documents into current recording system; updating municipality tax maps and indexes as needed; maintains current knowledge of laws and practices in the field through peers, meetings, hearings and review of literature; preparing and presenting the department budget to County Administrator, Commissioners and Budget Committee; monitoring funds and tracking expenditures to approved budget; accounting daily for all fees received by the office; processing accounts receivable and accounts payable; sending monthly invoices via email to State departments and municipalities, and training, developing and supervising two other staff members.


Requirements for applicants include: Associate’s degree, preferably in business or a related field, or an equivalent combination of education and experience that meets the requirements; at least three years of related experience, or equivalent combination of education and experience; knowledge of the requirements and statutes governing the form, recording, indexing of public records, record keeping procedures, and the receipt of transfer tax; knowledge of all technology used in the recording process as well as that used in the retrieval of information and records; considerable judgment and resourcefulness is required in making decisions on procedure and overall supervision.; ability to communicate effectively both verbally and in writing; to establish positive public relations for the department; ability to interact with a wide variety of people; strong desire for correctness and preservation of the records with which the Deeds’ Office is entrusted is mandatory.


Application forms and job descriptions are available at the County Administrator’s office, located on the ground floor of the Knox County Courthouse, 62 Union St. in Rockland, and are also available on the County’s website:  Application can also be made via email by sending a resume and cover letter to Wendy Galvin at Applications will be accepted through Friday, March 13, 2020 at 4:30 PM.


The County offers comprehensive health insurance, paid 100% for the employee and 75% for dependent coverage by the County, as well generous paid time off and a 7% retirement contribution once eligible.


The County reserves the right to reject any and all applications and to select the most qualified applicant(s).


An Equal Opportunity Employer M/F/H

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