Finance Manager - Kennebec Water District, Waterville, ME

Finance Manager

The Kennebec Water District (District) is a quasi-municipal entity established in 1899 to serve drinking water to the communities of Waterville, Winslow, Fairfield, Vassalboro, and Benton, Maine.  The District is governed by a 10-member elected Board and has a staff of 27.

The drinking water industry offers a challenging and rewarding career. No other utility has a greater impact on the public health of the communities we serve. Other benefits include:

Competitive Pay

Excellent Benefits

Work/Life Balance

Stable Hours

Job Security

Positive Work Environment

This position works under the general supervision of the General Manager and performs duties that require knowledge of utility budgeting and financial policies and practice. The successful candidate will serve as a liaison between the District and other organizations regarding the District’s financial and accounting activities.  The Finance Manager will be responsible for assisting the General Manager in the management and communication of the District’s finances, including financial reporting, budget development, analyses, financial risk assessment, timely and accurate reporting of the District’s financial status, and compliance with applicable laws, regulations, and policies.

Submit a cover letter and resume to Roger Crouse, General Manager, at rcrouse@kennebecwater.org.

ESSENTIAL JOB FUNCTIONS:  

  • Oversees all aspects of the accounting and financial reporting activities of the District ensuring compliance with applicable laws, regulations, policies, contracts and GAAP, including:
  • Prepares internal and external financial reports and statements along with all supporting schedules, notes and documentation
  • Coordinating all activities related to the annual independent audit for the District
  • Communicates with all parties for which reports and statements are prepared to assure that the content and format of the reports meet their needs.
  • Responsible for identifying and assessing risk in all financial areas of the District and in developing and implementing control procedures to appropriately mitigate identified risk through a system of internal controls.
  • Manages the day-to-day activities and activities of finance personnel, including supervision, performance evaluation, hiring, scheduling, employee development, and records management.
  • Oversees all District cash accounts; allocating interest earnings, initiating inter-fund transfers, making corresponding journal entries, performing reconciliations, and tracking balances to ensure adequate cash flow.
  • Understands all grant compliance requirements, contractual requirements, regulatory requirements and laws that relate to financial activities and is responsible for establishing and maintaining procedures to assure compliance with those requirements including reporting and the maintenance of supporting documentation.
  • Assists the General Manager in the development and administration of the District budget.
  • Assists the General Manager with financial analysis and research in support of labor negotiations.
  • Responds to inquiries from other employees, including but not limited to: interpreting and explaining policies and procedures, providing technical assistance, explaining financial reports and preparing budgets.
  • Oversees the data entry of all original transactions including accounts payable and receivable, purchase orders, cash receipts, journal entries, and similar accounting data.
  • Oversees timekeeping and works closely with Department Managers and Business Office staff to ensure accurate and timely payroll processing.
  • Delegates responsibilities to Office Manager and other Business Office staff as appropriate.
  • Performs other related duties as assigned.

SUPERVISORY RESPONSIBILITIES;  

The Finance Manager is responsible for direct supervision of all District personnel who originate or oversee financial-related transactions. 

KNOWLEDGE/SKILLS/ABILITIES REQUIRED:      

Knowledge of:

  • Municipal or fund accounting and/or auditing including enterprise funds,
  • Generally Accepted Accounting Principles (GAAP),
  • Principles and practices of utility finance administration including budget preparation and project cost accounting,
  • Risk assessment of financial systems and design and analysis of internal control systems,
  • Principles of effective supervision and communication.
  • High level of computer and software knowledge, with the ability to produce customized reports, spreadsheets, and databases.

Skills/Abilities:

  • Demonstrated communication skills, particularly with the general public, and the ability to handle challenging situations with poise.
  • Analyze and interpret fiscal and accounting records, as well as the ability to prepare accurate and complete financial statements from such records.
  • Lead, manage, motivate and direct the activities of departmental personnel.
  • Model excellent customer service skills.  Proactively establish and maintain effective working relationships with staff, vendors, municipal employees, community organizations and the general public.
  • Develop short and long-range plans, establish priorities, organize work, and multi-task.
  • Communicate ideas and concepts effectively with co-workers, members of the District’s Board of Trustees and other parties, including the general public, using strong oral and written communication skills
  • Understand the varied financial reporting requirements for end-users to create and prepare reports that meet these needs.
  • Maintain strong records management.
  • Maintain strict confidentiality.

MINIMUM QUALIFICATIONS:

Education: Bachelor’s Degree in Accounting, Business, Finance or a related field. 

Experience: Eight years of accounting and financial management experience (or an equivalent combination of education and experience).  Proven ability to manage financial assets.  Experience working with a public utility is highly desirable.

Licenses:  CPA preferred

WORKING CONDITIONS/PHYSICAL DEMANDS:   

Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus.  The employee may be required to push, pull, lift, and/or carry up to 20 pounds.  The noise level in the work environment is usually moderately quiet.

Hours of work are as necessary to accomplish the position’s responsibilities. They will often be longer than normal office hours and may occasionally include evenings.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.  The above is not intended to be an exhaustive list of all responsibilities and duties required.

*External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.





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