Town of Poland Finance Director

GENERAL SUMMARY:  The Finance Director is responsible for the fiscal accounting and maintenance of the Town’s financial records.  The Finance Director is responsible for all financial operations, to include workers’ compensation, payroll, benefits administration, accounts payable, fund management, short and long-term planning, preparation of financial statements, and carrying out directives of the Town Manager. The Finance Director supervises the Finance/Assessing Clerk.

ESSENTIAL JOB FUNCTIONS:

  • Plans, organizes, and directs all accounting work; oversees accounts payable processing.
  • Supervises the preparation and verification of payroll and oversees benefit administration.  Reviews retirement, FICA, state, and federal withholding payments; Serves as backup for payroll and related report preparation.
  • Prepares the Town’s budget, including the analysis of past and present financial operations, trends, and costs, and estimates of future revenues and expenditures with direction from the Town Manager.  Coordinates with department heads on budget results.
  • Responsible for the inventory of all Town capital and infrastructure assets and adherence to Governmental Accounting Standard Board (GASB). Manages capital reserve and project expenditures, reporting and appropriations on same.
  • Manages certain grants and grant reporting.
  • Interprets financial policies, objectives, and requirements; assists department heads with accounting questions, historical information, projections, and reports.
  • Formulates and administers departmental policies
  • Performs regular supervisory duties, including interviewing, hiring, scheduling, training, supervising, and evaluating assigned employee
  • Coordinates claims filing and annual renewal process for all Town insurances.
  • Supports the Clerk’s Office in the application of taxes, fees, and other revenues to the Town.
  • Reviews reports for unemployment, Social Security, and the ICMA Retirement System.
  • Oversees and provides backup to daily cash reporting and bank deposits.  
  • Assists in the management of investment deposits and withdrawals.
  • Responsible for the administration of all Town trust funds.
  • Oversees the posting and reconciliation of ledgers and accounts on a monthly basis, including periodic reviews of account records to identify suspense items or delinquent accounts for further action.
  • Responsible for the year end audit process and preparation for the same
  • Manages web site section for finance
  • Maintain regular, predictable and reliable attendance
  • Maintain excellent communication and foster a collaborative working environment with all departments as well as with the public
  • Place an emphasis on safety, efficiency, quality and productivity
  • Follow all Town and Department policies
  • Perform related work as required

KNOWLEDGE/SKILLS

  • Working knowledge of laws relating to municipal finance in the State of Maine
  • Knowledge of modern governmental accounting theory, principles, and practices.
  • Thorough knowledge of office automation and computerized financial applications, specifically the TRIO financial software system, or similar system
  • Knowledge of Microsoft Office Suite
  • Knowledge of internal control procedures and processes.
  • Knowledge of public finance and fiscal planning.

ABILITY TO:

  • Prepare and submit administrative written materials, including reports and budgets
  • Prepare all Town Financial Statements, including the development and preparation of special management reports as required by the Town Manager.
  • Analyze cash flow and investments.
  • Manage and monitor Tax Increment Financing Districts.
  • Perform monthly reconciliation of all financial accounts.
  • Perform complex accounting work accurately and rapidly.
  • Attend evening meetings as requested by the Town Manager.
  • Supervise in a positive, respectful, and consistent manner while holding individuals accountable for their performance and behavior
  • Maintain records
  • Use independent judgment, problem solve and collaborate in order to accomplish tasks
  • Make timely and appropriate decisions in the scope of assigned work
  • Communicate effectively, orally and in writing.
  • Maintain professional and technical knowledge by attending educational workshops, establishing professional networks, and participating in professional associations.

MINIMUM REQUIREMENTS

Experience and Education/Training:

  • Extensive accounting knowledge, independent judgement, initiative, confidentiality and operates in accordance with Town policies. Thorough knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB is desired.  High School Graduation in addition to a 4-year degree in accounting or closely related area, followed by 2 – 5 years of accounting experience, preferably in a government setting, or any equivalent combination of education and experience.
  • Effective supervisory experience

Licenses/Certifications:

  • Current (valid) driver’s license with a clean driving record

SALARY RANGE

$53,000 - $58,000 depending on experience

Benefits include sick, personal, and vacation time along with Medical, Dental, Vision, and Maine State Retirement offerings.  Please address questions to Nikki Pratt at npratt@polandtownoffice.org or by phone at 998-4601.  To apply, please send your resume to Poland Town Office, c/o Nikki Pratt, 1231 Maine Street, Poland, ME  04274, email, or drop off in person.  Position will be open until a suitable candidate is found.





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