Somerset County - Request for Proposals

 

REQUEST FOR PROPOSALS FOR

 

Access doors for the District Attorney’s Office and Superior Courtroom located at the Somerset County Building, 41 Court Street, Skowhegan

I. INTRODUCTION

Somerset County is requesting proposals for the addition of secure entry doors to the Somerset County District Attorney’s Office and Somerset Superior Courtroom, located at 41 Court St., Skowhegan, Maine.

There will be a mandatory pre-bid meeting at the County Building at 41 Court Street, on June 15, 2022 at 2:30 PM.  Bids will not be accepted from anyone not represented at the meeting.  Proposals (Bids) must be received at the County Administrator’s Office by July 5, 2022 at 12:00 PM in a sealed envelope marked “District Attorney’s Office Project”. 

Please include references for similar work with your bid.  Bids will be opened at the Commissioner’s Meeting on July 6, 2022 at 3:00 PM.  The Project will be awarded at the next regularly scheduled Commissioner’s Meeting.  The Somerset County Commissioners reserve the right to accept or reject any and all bid proposals deemed to be in the best interest of Somerset County.

II. SCOPE OF SERVICES  

Installation of an entry door and windows system to the District Attorney’s Office, located to the east side of the County Building, adjacent to the second-floor stairs, and an entry door and windows system to the Superior Court Room, to the west side of the County Building adjacent to the second-floor stairs. The project will be completed to the specs listed below:

  1. Each entrance will consist of 36” wide commercial-grade doors, in an integrated aluminum frame.
  2. Each entrance will consist of a glass side-light, and transom above the door.
  3. The glass will consist of a polycarbonate (Lexan) type material.
  4. Each entry door will be equipped with a low-voltage or wireless (electronic) key-card reader, to allow authorized users to gain entry to this section of the building.
  5. A back-up (mechanical) key-locking system will also be installed to allow emergency entry in the event the electronic card reader fails.
  6. Installation must meet all State and Federal Requirements and codes.

The Completion date must be specified in the bid.

Pre-bid meeting to be held on June 15, 2022 at 2:30 PM at the County Building located at 41 Court Street, Skowhegan, ME.

Proposals are due in a sealed envelope marked “District Attorney’s Office Project” by 12:00 PM on July 5, 2022 and either mailed or hand delivered to:

 

Somerset County

Attn:  Dawn DiBlasi, Esq. County Administrator

41 Court Street

Skowhegan, ME  04976

 

The bids will be opened at the Commissioner’s Meeting of July 6, 2022 at 3:00 PM.The Project will be awarded at the next regularly scheduled meeting of the Somerset County Commissioners on July 20, 2022.

 

CONTRACTOR AGREEMENT

 

  1.  Independent Contractor:  Throughout the performance of this project you are acting as an independent contractor and not as an officer, employee, or agent of the County of Somerset.  Additional personnel needed by you to fulfill your duties under this project shall be employed or retained by you, and you are solely responsible for complying with all applicable state and federal laws including but not limited to Workers’ Compensation law, employment security law and minimum wage law.  As an independent contractor, you are responsible for maintaining your vehicle and equipment in a safe and legal condition. 
  2. Insurance:  The contractor awarded the project agrees to maintain, throughout the term of the project, a minimum of $1,000,000 for liability coverage and sufficient coverage for automobile insurance until the work is completed and accepted by the County Commissioners.  This shall include coverage for personal injury, death and property damages resulting from your acts or omissions in the performance of this contract.  You further agree to furnish the County Commissioners with a certificate of insurance within ten (10) working days after receipt of notice of acceptance.  The contractor agrees to name Somerset County as an additional insured on all applicable insurance policies.
  3. Bonding:  Pursuant to MRSA Title 14 §871 (3), the contractor is required to furnish a progressive payment and performance bond satisfactory to Somerset county in the sum of 100% of the contract price.  The County Commissioner are authorized to set reasonable standards to insure the best interest of Somerset County.
  4. Warranties:  The contractor guarantees that the work to be done under this project and the materials to be furnished by the supplier for use in the construction of the same shall be free from defects or flaws for a period of one year from the date of completion.
  5. Indemnification:  The Contractor agrees to hold Somerset County harmless from any claim for death, injury, property damage or other loss which may result from the Contractor’s acts or omissions in the performance of the contract.  In the event that such claim is made against the County, the Contractor shall pay any legal fees incurred to defend Somerset County, and the Contractor shall pay any amount (indemnify) for which we are held liable.
  6. Bills and Claims:  As an independent contractor, you are responsible for all bills and claims for labor, material, equipment, fuel and other items which are incurred in the performance of this contract.  The County of Somerset will not pay such bills or claims.
  7. Assignment:  The Contractor may not sell, transfer or otherwise assign duties under this project to any other person or entity without the written consent of the Somerset County Commissioners.
  8. Supervision and Control:  As an independent contractor, you have the right and duty to supervise your own employees, agents, and equipment.  The County Commissioners and or their Designee have the right to inspect your activities under this project and will notify you of problems, inadequacies or non-performance.
  9. Breach of Contract:  If you fail to perform according to the terms of this contract in the time and matter specified, that failure is a breach of contract.  In the event of a breach, the County of Somerset shall provide you with a written notice stating the nature of the breach and the amount of time you have to perform or complete the work.  In the event that you are unable or unwilling to perform your duties in the time stated in the notice, the County Commissioners have the following options:

 

  1.  Terminate the Contract:  We may terminate this contract by sending you a written notice of the reason for termination.  You will be paid for all work which is satisfactorily done by that time, but the remainder of the money due under this contract may be used to hire another contractor to perform the work.
  2. Substitution:  We may hire a substitute contractor to perform your duties for any period of time we deem necessary.  This substitute will be paid with the money due to you (but unearned) according to the payment terms established (See Section 9).
  3. Other Remedies:  We may also seek any other legal or equitable remedy available to enforce this contract.  In the event that we bring suit against you to enforce this contract, and prevail on our claim, you will reimburse our costs and attorney’s fees incurred in that action.
  1. Termination by Mutual Agreement:  The Parties may agree in writing to   terminate this Contract.





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