Grant Manager- Penobscot County

Job Title:  Grant Manager

Hours: 40 hours per week

Department:  Administration

FLSA Status: Hourly, non-exempt

Reports to: County Administrator

Approved By:  County Commissioners

Pay Scale:  $62,400-$70,000/year

Date: November 23, 2022


POSTING DATE:  November 23, 2022

CLOSING DATE: Open until filled

HOW TO APPLY: Submit application, letter of interest and current resume to or:

Penobscot County

Attn:  Human Resources

97 Hammond Street

Bangor, ME  04401


Applications can be found at:

Job Summary

The Grant Manager works under the general direction of the County Administrator to execute and provide oversight of the County’s Federal Grant Programs and opportunities to include, but not limited to, Department of Justice Grants, American Rescue Plan Act, Opioid Funding, etc. This position will be responsible for leading the development of the County’s strategic planning and community outreach efforts around programming of federal funds.  Engages multiple stakeholders within the County to determine goals and priorities and develop appropriate programming to meet the stated goals and objectives.  The Grant Manager works closely with County staff and Commissioners to help identify and make recommendations for award contracts and projects while providing oversight of the disbursement and monitoring to subrecipients in accordance with Federal Regulations.

Essential Duties/Responsibilities:  

  • Oversees the County’s Federal grants program, developing plans, policies and guidelines for grant administration and oversight in accordance with Federal Regulations.
  • Oversees processes to develop new funding proposals and programs, and monitors existing programs and project funding through the federal and state governments.
  • Works closely with the Finance Office to ensure funds are programmed and spent appropriately on eligible projects.
  • Coordinates with local, state, and federal partners and stakeholders to ensure effective implementation of funding.
  • Develops and implements funding monitoring systems and evaluation methods to ensure funds have intended impact.
  • Track expenditures and maintain records for reporting requirements.
  • Compile and submit any required periodic updates, reports, and records to the federal and state governments.
  • Works with subrecipients of all Federal grants assuring that all requirements from application to grant closure meet Federal Regulations.
  • Assist in the preparation of grant applications and in the administration of a number of County Federal grant programs, which may include holding public hearings, conduct area surveys for projects, attend project meetings, etc.
  • Continually monitors and evaluates subrecipients. Develops monitoring tools and evaluates criteria consistent with Federal Regulations of a particular program.
  • Undergoes risk assessment and auditing of subrecipients assuring compliance.
  • Assists with negotiating contracts, agreements and memorandums of understanding with sub-recipients. Assists municipalities, non-profits and other identified eligible sub-recipients in the delivery, execution and maintenance of  awards.
  • Gathers, compiles, and tracks the receipt of annual Federal program applications and maintains database of applications.
  • Creates updates for County website, social media including posting reports, applications, news items, and public notices.
  • Serves as liaison between the County, towns, state agencies as well as the federal government in deploying the various projects and programs that will arise from Federal funding. Engages greater community through social media, in-person meetings, Zoom and other online platforms.
  • Develops and implements a Recovery Plan that will provide the public and US Treasury with information on the projects recipients are undertaking with program funding.
  • Works closely with the Finance Office to track eligible expenditures, fund balances, and costs.
  • Ensures compliance with local and federal law. Reports quarterly and annual compliance reports to the Federal clearinghouse.
  • Prepares reports to track grant and project proposals, and maintains accurate records
  • Complies with federal, state and local laws, statutes, ordinances, codes and protocols.
  • Assists in developing, recommending and implementing goals and objectives
  • Implements and assures compliance with County prescribed policies and procedures
  • Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications
  • Participates in grant budget preparation and administration
  • Works with subrecipients to correct deficiencies
  • Contacts and cooperates with other agencies as needed
  • Performs related duties as assigned
  • Special projects and other duties as assigned.

Knowledge/Skills/Experience required:

  • Bachelor’s degree in related field and a background in compliance and auditing preferred.  Finance, Grant Manager, Community Development, or Public Administration background may be substituted.
  • Minimum 3-years’ experience working with Federal grants preferred
  • Knowledge of federal grant programs, local government operations, public policy, community outreach, program development, budgeting and finance.
  • Ability to establish and maintain effective and harmonious work relationships with diverse stakeholders regarding strategy, policy, and operations; work independently; manage multiple tasks efficiently, prioritize, and balance short and long term responsibilities; carry out assignments to completion in an efficient and accurate manner; communicate and collaborate with executive level individuals; interact with the public effectively and appropriately; problem solve and think strategically; analytically, and creatively; learn new concepts quickly; collaborate, building consensus, and lead; be self-motivated and organized; handle problems and emergencies; maintain confidential information; and maintain, manage, and organize records.
  • Understanding of grant development, management and auditing in accordance with Federal and State Regulations.
  • Ability to analyze problems, identify solutions, and implement recommendations in support of County goals
  • Ability to build strong relationships that foster open communications and to act as a resource on compliance and risk issues.
  • Ability to work independently, yet still be team-oriented.
  • Excellent financial management and the understanding of auditing functions.
  • Excellent customer service and interpersonal skills
  • Excellent verbal and written communication skills
  • Ability to manage a varied and complex workload; organizational and time management skills
  • Strong computer, software, IT and systems knowledge


Work Environment:

This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands/Conditions/Requirements

While performing the duties of this position, employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer and telephone keyboard.  Light to moderate lifting is required (up to 25 lbs.)

Penobscot County provides equal opportunity to all qualified employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

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