Request for Proposal

Bookkeeping Services

The Town of Clinton invites bids to provide Municipal Bookkeeping.  This contract is responsible for municipal accounting services including general ledger, bank reconciliations, financials reporting, and pre-audit assistance. Work is performed under the supervision of the Town Manager.

Background

The Town of Clinton is a rural farming community located along I-95 approximately 15 minutes north of Waterville and 45 minutes south of Bangor.  The 2020 census population is 3,800 and is a Town Meeting-Selectboard-Town Manager form of government and has a recently revised Town Charter.  Our 2022-23 municipal operating budget is $3,334,148, with a proposed 8.7% increase to $3,622,959 for the next FY pending town meeting vote. In addition, we have several reserve accounts, trust/investment funds, and federal grant funding.

Scope of Services:

• Bank Reconciliation
• General Ledger
• Financials Reporting
• Pre-Audit

Requirements of Work:

• Knowledge of bookkeeping principles and procedures, particularly as applied to governmental accounting.
• Knowledge of modern office practices, procedures, and equipment.
• Ability to exercise judgment and initiative in analyzing and evaluating accounting problems and in developing or recommending modifications and improvements in existing account procedures.
• Ability to analyze cash flow and investments.
  Ability to perform complex accounting work accurately and rapidly.

Training and Experience Required:
 

• Considerable experience in bookkeeping and accounting procedures of a progressively responsible nature involving a complete computer system.
• High school graduation or equivalency including or supplemented by two years of a course in accounting and general commercial subjects, or any equivalent combination of experience and training.
• Knowledge and familiarity with the Trio software is desirable.
• Experience in municipal, school, or non-profit booking a plus.

Payment Schedule-Payments will be placed on the treasurer’s warrant schedule for the fourth Tuesday of each month.

Insurance Certificate- Provide the Town of Clinton with a current Certificate of Liability Insurance.

Terms of Agreement: The terms of the agreement will begin July 1, 2023, and go on through June 30, 2024.

Sealed bids must be received no later than Tuesday, May 30^th, 2023, at 4:45 p.m. at Clinton Town Office, 27 Baker Street, Clinton, Maine 04927

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