City of Ellsworth-Deputy City Clerk

Training for: Clerk

Job Title: Deputy City Clerk/ Deputy Registrar of Voter

Location: City of Ellsworth, Maine

Department: Clerk

Reports To: City Clerk

 

 

Job Summary:

The City of Ellsworth seeks an enthusiastic and customer service-oriented Deputy City Clerk to serve as the first point of contact for the Clerk and Tax Departments. The Deputy City Clerk performs a variety of complex administrative duties including collection of real estate and personal property taxes, motor vehicle registrations, issuance of Inland Fisheries licenses, election duties, voter record maintenance, and vital records issuance and maintenance. The ideal candidate will strive for excellence in customer service and efficient operations.

Key Responsibilities

• Customer Service:
• Assisting citizens and customers with general inquiries
• Motor vehicle registration
• Inland Fisheries Licensing
• Vital record issuance
• Vital records maintenance
• Answering phone inquiries
• Process real estate tax, personal property tax, water, wastewater, and trash payments.
• Issue dog licenses
• Processes marriage licenses
• Serves as Notary Public (Certification is not needed for application).

 

• Elections:

• Voter registration.
• Issues ballots
• Absentee ballot processing
• Election site setup
• Ballot and voter machine testing

 

Preferred Qualifications:

• High school diploma or equivalent required.
• Two years of progressive experience in customer service and clerical/administrative work.
• Any equivalent combination of education and work experience will be considered.

Skills:

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite.
• Ability to provide high level of customer service.
• High level of integrity, reliability, and professionalism.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently and as part of a team.

 

Salary:

$44,500-$48,000. The City of Ellsworth offers a comprehensive benefits package designed to support employees in both their professional and personal lives.  

 

Work-Life Balance:

• • Generous paid time off. Employees can earn up to 280 hours of paid time off per year! Carry over option up to 480 hours.
  • 12 paid holidays per year.

Retirement Options:

• • Retirement savings plan with City matching contributions, to help employees plan for a secure future. Additional option to be part of the Maine Public Employees Retirement System (MEPERS).

Career Development:

• • Opportunities for professional growth through training programs and workshops.
  • Tuition reimbursement for continued education, empowering employees to further develop their skills and knowledge.

Financial Security:

• • Short Term Disability to cover non-work related injuries or illnesses for up to 52 weeks per year.
  • Life Insurance options for employees and dependents.

Health and Wellness:

• • Competitive and affordable health insurance plans including medical and dental coverage to ensure employees and their families stay healthy.
  • Wellness program to support our employee’s physical and mental well-being.
  • Employee Assistance Program.

 

Application Process:

Interested candidates should submit a cover letter and resume. Preference will be given to those who apply within the first 21 days of opening the application.

The City of Ellsworth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

About the City of Ellsworth

Nestled in the heart if Downeast Maine, the city of Ellsworth is a professional, recreational, cultural, and retail services hub for nearly 60,000 people in the Hancock and Washington County areas. With its historically preserved downtown, scenic landscapes, including the Union River, three lakes, and marina along its striking Maine coastline, Ellsworth is an outdoor enthusiast’s paradise. Ellsworth is not just a gateway to the stunning Acadia National Park, but a destination in its own right, offering residents and visitors a unique blend of past and present. Incorporated in 1800 and named after Oliver Ellsworth, a signer of the Declaration of Independence and the Constitutional Convention, this early American city boasts a quality of life and place in community that is unmatched in Maine. The city is rich with recreational and cultural opportunities, offering a high standard of living, an affordable cost of living, and a workforce that is both skilled and productive. It is one of the fastest growing cities in Maine, provides competitive tax incentives and pre-permitted “shovel-ready” land with established public infrastructure. Our dedicated staff offers comprehensive support for the personal and business needs of our community.  Find out more about our great city at discoverellsworth.com.