Treasurer - Town of Milford

Training for: Finance

The Town of Milford seeks a candidate to serve as Treasurer.
The Treasurer is responsible for the administrative and fiscal work for managing town funds including custody, disbursements and investments.  Work involves cash management; maintaining liaison with auditor, banks, and the general public; disbursing funds to cover expenditures; supervising and directing cash handling staff; and assisting with the preparation and administration of the towns’ budget.  Work is performed under the general supervision of the Town Administrator/Manager with considerable independence of action in accordance with applicable laws and following generally accepted accounting practices.  Work is reviewed through observation, verification, internal audits and annual fiscal audit.
Experience including administrative responsibility in work involving the receipt, deposit, disbursement, and investments required. While previous municipal experience is preferred, it is not mandatory. 
The role entails a 40-hour workweek, operating from Monday to Friday. Compensation for this position is commensurate with qualifications and experience, and a comprehensive benefits package is provided. The job description can be obtained at the Town Office.
If you are interested, please submit a resume, cover letter, and 2 references to the following address: Town of Milford (ATTN: Town Administrator), PO Box 336, Milford, ME 04461, or via email at townadministrator@milfordmaine.org. The review of applications will commence immediately and continue until the position is filled.
The Town reserves the right to reject any and all applications and to select the most qualified applicant(s).

The Town of Milford is an Equal Opportunity Employer.
 

Job description
Nature of work:

The Treasurer is responsible for the administrative and fiscal work for managing town funds including custody, disbursements and investments. Work involves cash management; maintaining liaison with auditor, banks, and the general public; disbursing funds to cover expenditures; supervising and directing cash handling staff; and assisting with the preparation and administration of the towns’ budget. Work is performed under the general supervision of the Town Administrator/Manager with considerable independence of action in accordance with applicable laws and following generally accepted accounting practices. Work is reviewed through observation, verification, internal audits and annual fiscal audit.

Reports to the Town Administrator/Manager.

Essential Duties and Responsibilities:

1. Supervise disbursement of all funds and monitor expenditures and revenues.

2. Forecasts funds available for investment purposes, checks for best rates and invests for a predetermined period under the direction of the town manager and municipal officers.

3. Oversees the maintenance of bank statements for the payroll and general funds.

4. Completes weekly payables through treasurer’s disbursement warrant, adjusting entries and account reconciliation.

5. Prints and distributes monthly revenue and expenditure reports to department heads. Revenue, expenditure, investment and excise revenue reports are distributed to the town administrator/manager and municipal officers.

6. Supervises daily preparation of bank deposits and cash-ups.

7. Supervises weekly payrolls, maintaining all employee and employer records including worker’s compensation, unemployment, insurance, etc.

8. Compiles annual budgets prepared by department heads; meets with the town administrator/manager and municipal officers to revise and establish a final budget.

9. Preparation of monthly financial reports for municipal officers’ meetings.

10. Monitors towns’ funds, communicating with financial institutions and the town administrator/manager.

11. Collects all payments during the 18-month redemption period on tax lien mortgages after the Tax Collector has filed the liens with the Registry of Deeds.

12. Prepares 30-45 day notices of Impending Automatic Foreclosure to parties named on tax lien mortgages.

13. Responds to taxpayer inquiries and requests for information regarding tax liens and foreclosures.

14. Serves as the procurement official for all office and miscellaneous supplies necessary to maintain the town office.

15. Assists town clerks with front counter operations when staffing is required.

16. Performs all other duties as required.

Knowledge, Skills and Abilities:

1. Position requires detailed, specialized and extensive knowledge of the laws, regulations, practices and procedures of municipal accounting, finance, cash management, budgeting and investing.

2. Ability to understand municipal government, the organization, the Treasurer’s role within the organization and in the community.

3. Knowledge of the tax process including tax lien and foreclosure requirements and the Treasurer’s role in the process.

4. Considerable knowledge of modern methods of receiving, depositing, and disbursing large amounts of money.

5. Ability to exercise judgment and initiative in analyzing and evaluating accounting problems and in developing or recommending modifications and improvements in existing financial management procedures.

6. Ability to exercise judgment and initiative in analyzing and evaluating the state of towns’ funds and making appropriate investments.

7. Ability to plan, organize, supervise and review the work of cash handling employees.

8. Ability to deal courteously with the public and to establish and maintain effective working relationships with other employees and the public.

9. Must have the ability to exercise confidentiality.

Requirements of Work:

This position requires the management of the operations of the office of the Town Treasurer in accordance with commonly accepted accounting practices and in compliance with all state and local statutory and regulatory requirements. Provides fiscal leadership and management to the town and requires considerable coordination with other departments, the town administrator/manager, and municipal officers. Position works indoors at a desk and travels locally to conduct banking. Occasional night meetings with municipal officers are required at the direction of the town administrator/manager. Employee must be willing to continue education and travel as necessary.

Job Qualifications:

1. Experience including administrative responsibility in work involving the receipt, deposit, disbursement, and investment of large amounts of money and involving a number of accounts (essential). Municipal experience preferred.

2. Graduation from a college or university with a four year degree in public administration, business administration or financial management (desirable); or any equivalent combination of experience and training.

3. Experience with TRIO (desirable).

4. Excellent credit history and bondable in accordance with State statutes (essential).

5. Driver’s License (essential).

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 per week

Benefits:

457(b)
Dental insurance
Disability insurance
Employee assistance program
Health insurance
Life insurance
Paid sick time
Paid time off
Retirement plan
Vision insurance
Physical Setting:

Office
Schedule:

Monday to Friday
Supplemental Pay:

Overtime pay
Education:

Bachelor's (Preferred)
Experience:

GAAP: 3 years (Required)
Financial management: 4 years (Required)
Ability to Commute:

Milford, ME 04461 (Required)
Ability to Relocate:

Milford, ME 04461: Relocate before starting work (Required)
Work Location: In person